For

• Monitor on stand

I found this in Brooklyn: https://soundhousenyc.com/monitor-tv-rental/samsung-dc49j-commercial-display.html

Of course there will be many more, but this one has exactly what we need at a reasonable price for NYC

Hi Aniqa and Paul,

With the festival and our college fair just a few weeks away, I'm writing with some friendly reminders related to the event.

Technology Fair Overview:
● Date: October 22, 2022
● Time: 9:30pm-5:30pm Access to setup begins at 8am.
● Check-in Location: AAHSFF Information Table AMC Theaters Times Square (4th Floor Lobby) 234 W 42nd St. New York, NY 10036
● Tech Fair Location: AMC Theaters Times Square (6th Floor Lobby) 234 W 42nd St. New York, NY 10036
● Upon arrival, please head to the AAHSFF Information Table to check-in and receive the location of your table.

● Estimated Attendance: 1,000-2,000
● Each vendor will be assigned a table indicated by a sign when you arrive.
● Volunteers will be on site to assist you in locating your table. It is the expectation that each vendor will bring all necessary table materials, signage, etc. You will be provided with a 6' table and two chairs as well as access to power.
● Unfortunately, WiFi will not be provided as AMC only has a private server. We strongly recommend having all of your materials available to you offline ahead of time or bringing a personal hotspot.

Attending Festival Events:
Attending vendors are welcome to attend events throughout the weekend. You will receive an Exhibitor badge upon check-in. This badge will give you access to the following events on Saturday 10/22 and Sunday 10/23.
○ Screenings
○ Panels and Workshops
○ Technology Fair
○ The Teen Indie Awards (which takes place on Sunday, October 23rd, from 8pm-11pm at the Kings Theater in Brooklyn, NY - Red Carpet Event 6pm-8pm)
For the most up to date schedule and event details, please visit:
https://www.hsfilmfest.com/2022-festival-schedule
*We are unable to give Tech Fair participants access to the Opening Night Dinner and Dance Cruise or Best of Fest screenings due to limited seating. If your school is participating in an additional sponsorship opportunity that is involved with the Opening Night Dinner and Dance Cruise or Best of Fest screenings you will be granted access to those events.

We look forward to welcoming you to the 10th annual AAHSFF in a few weeks!

The monitor is out: everywhere I look the charges for delivering on a Saturday (vs. a regular weekday) are very high, pushing the price into the $1000+ region.

PLAN B: A standee like the one you can see in this photo

Advantages:

• Still visible from afar
• Cheap(er)
• Can be reused

Disadvantages:

• Not as eye-catching as a monitor and high stand with moving images
• Need to make an eye-catching design for it (sigh)

When we go to an event, we have to go with a goal in mind. In this case, the goal is

• Get as many students as possible using Kdenlive for their video projects**

As I see it, this goal can be achieved in two ways:

1. by introducing the students themselves to the software for their projects
2. by convincing their teachers/educators to install the Kdenlive at their schools

At places like FOSDEM or Scale, KDE is relatively well-known. This means that all we have to do is set up a booth, put a bunch of gadgets, stickers and T-shirts on the table and people come to us.

This is not the case for A-AHSFF. At A-AHSFF, booth staff will have to be pro-active and engage attendees as they pass. Some suggestions on how to do this politely and non-aggressively:

• Make sure the computers are properly plugged in (so they don't switch off due to running out of battery), have screensavers, screenlocking, dimming, etc. all turned off, and have the screen brightness turned UP.
• Put the computers facing outwards, so that attendees can see the screens showing Kdenlive (loaded with a project) as they pass
• You will have two chairs. Put one outside the booth so that interested attendees can sit down and try Kdenlive
• Have at least one person outside in front of the booth at all times, handing out stickers and asking people if they would like to try Kdenlive as "... its a professional video editor made by a non-profit and we give it away for free" (< potential spiel you could use)
• Gamify the proceedings and set yourselves small mini-goals, such as:

Each staff member has to...

• ... sit at least 20 students in the chair throughout the event
• ... show the software to at least 10 teachers/educators/education board members
• ... collect the details from at least 5 educators (especially name and email) and the schools they work at so we can follow up with them
• ... collect 10 emails each from Mac users so we can email them when native versions of Kdenlive for M1 and M2 come out (and then never again)

Or make up your own challenges that will get you engaging with attendees.

Finally, we want to be able to document our activities, so please take photos!

@aniqakhokhar : Actual budget

Material