This task is to organise and reach a consensus on where and when we will hold this year's Promo Sprint and what we will cover.
### Where and When
The most popular suggestion up until now is the Loire (France), probably Saumur, in the second half of August.
If you would like to suggest alternatives
Saumur, please put them in the comments and we will take them into consideration.France
#### Suggested dates:
Arrival 19/8/2022 (Friday)
Departure 21/8/2022 (Sunday evening) or 22/8/2022 (Monday morning)
### What will we cover
Put your suggestions in the comments or add to this list:
* How do we get KDE projects into outside events (T8043)
* How can we attract other FLOSS projects to become part of KDE (T10577)
* How can we increase the presence of KDE in geographical areas where we have little or none (e.g. Africa) (T13386)
* How can we increase the participation of women (T13773)
* ...
Please check the workboard before adding new projects.
### Budget
Train from Paris to Saumur (return) Euros 100 approximately
### Attendees
List of people attending. Please add yourself to the list.
|**Name**|**Accommodation**|**Dietary Requirement**|
|Carl (@ognarb)|Yes|XXX|
|Emmanuel (@echarruau)|NA|XXX|
|Paul (@paulb)|Yes|XXX|
|Aron (@aronkvh)|Own|XXX|
|Aniqa (@aniqakhokhar)|Yes|XXX|
|Joseph (@joseph)|Yes|XXX|
|Neofytos (@neofytosk)|Own|XXX|
### Deadline
The deadline to add your name to the group booking is 8 June 2022.
After that will be sending an estimate to the board for the people who have signed up. After the deadline attendees have to figure out their accommodation and reimbursement themselves.
### Info about Funding
@neofytosk says: "The process is to send an email to the board sharing the details around the event, how many people you expect participating and a rough estimated budget. Then the Board discusses it and if accepted, we put the event on reimbursements.kde.org and people can apply there for reimbursement."
As the budget has been approved, the event has been created under https://reimbursements.kde.org/events with the title "Promo Sprint
2022".
All participants can apply for reimbursement by following the link above and clicking the "Travel Support" button for the event on the right.
@neofytosk says: "The process is to send an email to the board sharing the details around the event, how many people you expect participating and a rough estimated budget. Then the Board discusses it and if accepted, we put the event on reimbursementsYou can find more details on the process here: https://ev.kde.org and people can apply there for org/rules/reimbursement."_policy/
## TODO
[x] Confirm dates and location
[] Confirm attendees
[x] Look for viable accommodation for the sprint
[x] Create estimate for Board
[x] Book accommodation