@adam @cblack I merged the two Topics into one. I think the one @cblack added fits as a subpoint under the broader topic of "Qt & non-c++ programming languages"

If we engage with individuals or local organizationd,I believe it would be good to also tell them something along the lines of "and btw if you feel your community needs more time to organize this,feel free to send us a proposal for 2021".

Interaction:

• Admins create the event on events.kde.org
• Admins enable "Visa Invation requests" & upload a Visa invation letter template (can also happen later than when creating the event)

Backend Data needed:

Or maybe close this ticket and make some follow-up ticket with ideas how to promote the call for locations so that more & more people see it?

Where was the call for locations announced? I don't see a dot story ... was it really only sent to the community mailing list? We should try to repeat this as often as possible. Also maybe a BoF about the topic ("Think about organizing Akademy 2020? Ask us anything!")

• changed 2016 link to akademy webpage and changed text to state Akademy 2016 (as part of QtCon)
• changed all links to https

Thanks for the updated version, I have more remarks :)

In general I like the new layout, but 13 pages is very long. Actually it was my idea to make it shorter than that. Also try to make it (except the year we are looking for) as generic as possible.

@skadinna As you claimed the tasks one month ago: Do you have any update when we can expect a draft of an updated Call for Locations? With Akademy 2019 closing on us fast, we should get a Call for Locations out latest by beginning of September.

yeah #kde-akademy-tools sounds good :)

I already switched the 2013 menu on https://akademy.kde.org to the new https://akademy.kde.org/2013/ site. If I didn't miss anything everything should be created and nothing on the new 2013 site should link to the old 2013 site. Also the URL parts after https://akademy2013.kde.org stayed (except for files) the same, so a simple URL rewrite should be possible.

Do we need an IRC channel for this (people just interested in the tools might not be interested/"secretive" enough to be in the general organisation channel)? I would have suggested #akademy-dev :)

TODO:

• Sponsors sidebar
• every page under program except the overview
• Check if everything is migrated
• Switch entry in menu bar

Took this task and already started: https://akademy.kde.org/2013/about :)

Yay for public Tools project :)

Idea for next year: Create policy before registration and show it to users during registration at events.kde.org. With registration they confirm that they accept the Attendee policy.

An awesome tweet storm leaving out most sponsors. next year probably mention all or nonr.

@jowenn will try to get one monday morning.

Should probably include the photo policy

https://derstandard.at/2000083561772/KDE-Linux-Desktop-Konferenz-im-August-in-Wien

Social Networks are also done, now it only needs regular reminders to blog about Akademy plans & use the banner :)

We now started the "I'm going to Akademy" campaign:

Thanks @abetts :)

Team decided yesterday to use the second one (with Vienna at night) and not wait for any font changes. We will publish them tomorrow.

I like the second one even better.

Nah it's OK, we have only a month left until Akademy, we just take what we have now :)

@abetts Hey this looks cool. Thanks! I would be interested what building this is, could be so many in Vienna :)

@hetzenecker Can you take over contacting at least DerStandard.at (Andreas Proschofsky) and Futurezone (maybe Barbara Wimmer) from Leo?

Size is up to whomever makes it, sizes of the last years seem good.

We can also use this promotion to get more volunteers to sign up, now that the volunteer registration is open.

Not only, we should also contact them and get them to promote the event.

Related to T7368

While that sounds good I never heard of any of those. And I was always quite active in international communities. So those newspapers seem to be very small. But if you think it makes sense, go ahead contact them :)

With less than 1.5 months until Akademy we should start the "I'm going to Akademy 2018" campaign soon. Akademy team would create the post on dot.kde.org but needs a banner/badge for it.

Well I would have guessed you can write them a mail. I don't think they want to meet in person (busy anyways) but if they want @hetzenecker, @jowenn or me can meet them.

I assigned this ticket to @savernik (one of the local team), he offered to get in contact with local media.

I think we need to step up the promo for Akademy a bit and let the (especially local) media know about Akademy and maybe also ask them if they want to cover it during Akademy. For local media we have T7838, we might need information on how to best approach this.

We are already busy putting them up and have soo many we will for sure not forget that we have to put them up :)

Posters are in print and will be put up by @hetzenecker, me and whoever else we can find to help us with that :)

In T8745#142725, @cahfofpai wrote:

Maybe we could ask the Akademy's local organization team either they can help us because they already know the city quite well.

In T8745#142724, @cahfofpai wrote:

Which other FOSS projects would you suggest? I cannot think of any other related project having so much community members in town as KDE has during Akademy.

That is a really nice idea. I would suggest to join forces with one or more other FOSS projects, especially for helping with the organizational part. Saturday would take away people from Akademy or you do it on the Saturday after Akademy. Or you find enough people already in Vienna 1 week before Akademy and could also promote Akademy :)

Who to contact:

• FSINF
• HTU Wien
• Fachschaft Wirtschaftsinformatik
• Fachschaft Geodäsie
• Fachschaft Elektrotechnik, Mathematik, Physik (I guess students from all 3 could be interested)
• Metalab
• C3W
• epicenter.works
• ...

The title of the PDF says "Akademy 2017" :)
On the first page "Monday to Thursday" should be removed from the BoF or changed to "Monday to Friday"

@apol @davidc The Etherpad only contains the first part (for the website?). Could you maybe also add the PDF text somewhere in this or another pad?

Would it be OK to move the second date a bit later, like 22nd of June or 1st of July? To give the teams more time to flesh out the proposal.

Whats the status of finishing & publishing the Call for Locations? Speaking from experience I can only mention again how important I think it is to give the local teams enough time to think this through & work on the proposal.

If the locations should have a good period of getting a team together and prepare a proposal, this should go out soon :)

And here the public proposal of Vienna for 2018, with removed contact details and also the source code. Can be published together with the Call for Locations or I could publish it on my (Planet KDE aggregated) blog after the Call for Hosts is online and link to it from the comments. Anyone an idea of the best way we can do this? :)

And before publishing it this year, also change the title of the PDF to 2019 :)

In T7205#131797, @valorie wrote:

Friday is scheduled for the KDE e.V. General Assembly and a pre-Akademy party/welcoming event. Saturday and Sunday covers the keynotes, talks and lightning talks. The remaining four days are used for BoFs,

Hello, I reopened the task because we need to change the Brochure. Only the version we used on the website (black on yellow) needs to be changed.

CfP is still open for a bit less than one month. I think in the next weeks it would be good to promote it and ask KDE people to promote it (Twitter, Facebook, Blogs, ...). This also serves as promotion for Akademy in general.

WebStandard: https://derstandard.at/Web - one of the main authors is on Twitter: https://twitter.com/suka_hiroaki (and I think he was at the Desktop Summit 2011 in Berlin)
futurezone: https://futurezone.at/
Computerwelt: http://www.computerwelt.at/
DiePresse Tech: https://diepresse.com/home/techscience/index.do

Maybe one subtask for research (interesting) local media? Cause for that I already have started a list somewhere :)