Aleix told me this is in motion between the two boards, since i'm not on any of them, i'm assigning it to him

This issue was finally unnecessary, so I close.

@apol asked me to upload the trip invoice. Here it is:

Did we totally forget about this?

As I understood this issue gets closed after a burocratic problem inside Almería University. Seems they had some kind of policy changing invalidating the process driven by the proposed agreetment of collaboration.

Provider confirmed they reserved the wire transfer.

So this is finally the oficial invoice for the meal service:

not the residency, the university.

If the residency invoice is not done yet (I don't know) then just ask them more detailed. @rgomezantoli: ping!

Ok, i see, i can't still tell you how much should go in an invoice to KDE España and how much to KDE eV becasue we haven't seen the numbers from the rooms from the University. Am I too naive to hope that it will contain a detailed room and day cost? Or will it just be one item that says "cost for all rooms" X€ ?

Sadly is not as exagerated as we would wish.

Can we please have some details about the 352 "unsold" lunches? Seems like a very high number to me.

Here is the preinvoice:

Here is the invoice of the bus travel trip including the solar platform visit.

In fact, duplicate of T6643

If nobody wants to add nothing to this issue I'll close it.

Also we cancelled the last lighting talk on Saturday the same day but i really don't think anyone realized.

OK so one lightning talk change wasn't in the schedule then that I'd forgotten about, so pretty good then

I'm not aware of talks in the schedule that didn't happen. Does anyone else know of them?

Well we can probably ignore the registration complaints

All material returned, but I think that mixed some power strips between UNIA and CS department.

UAL is closing today and don't open again until 1th sept.

Correction: when I wrote "A little more than 50% of attendees answered this question." above for the last question, I meant 50% of the attendees who took the survey.
Sorry about that.

Here's a brief summary from me. Note that I only looked at complete responses, although it's possible to export the incomplete ones as well (or manually go through them and extract meaningful information).

To bring you up to speed, we kind of have a plan, but it's a bit wobbly:

• KDE eV pre-paid for all the rooms
• KDE España used some rooms for Akademy-es
• We need to figure out how much the final invoice will be on the rooms (originally it was around 720€ AFAICS) but then we said we only wanted 1 room instead of two, *and* if the University will get us money back because of that (Ismael wasn't so sure)
• Then the plan is split the lunches bill into two and KDE España pays for the rooms via paying part of the lunches and KDE eV pays the rest of the lunches

I've asked the guy a pre-invoince. Just waiting for it.

No idea why Lydia added you here, but we basically spoke with Ismael that he'd do this since he basically is "friends" with the provider and speaks spanish so it's much easier if he does.

I'll mention this to Marta in my call to her and try to figure things out ...

I assume this is something I will do? :)

KDE eV data for the invoice is at https://www.kde.org/community/whatiskde/impressum-en.php

KDE eV data for the invoice is at https://www.kde.org/community/whatiskde/impressum-en.php

KDE eV data for the invoice is at https://www.kde.org/community/whatiskde/impressum-en.php

KDE eV data for the invoice is at https://www.kde.org/community/whatiskde/impressum-en.php

KDE eV data for the invoice is at https://www.kde.org/community/whatiskde/impressum-en.php

Just for the record:

Signs puts yesterday.

+1 from the board, we'll make the transfer later today (when petra is in Civitas).

Sounds good, it is also less than if we had had a second social event as we usually do

This is the almost final budget:

Aleix's guesses are as good as anyones

I made the final list:

Included in the T6035 day trip.

Waiting for the final budget for:

Well, opened a ticket asking permissions to connect three devices.

Civitas confirm that VLAN is ready.

@rgomezantoli please mark this resolved when Civitas confirm.

WiFi access ready: https://community.kde.org/Akademy/2017/WiFiAccess

Ongoing.

I guess this task can be closed now.

Yes, @olea says that some departments from UAL can borrow us.

If you can get any free that would be good if not we have probably enough sent already

In T6519#101307, @duffus wrote:

I had mentioned before that it would be very helpful for video to have one wired connection in each of the talk rooms and the team room. Can't remember if we got anywhere with that?

Just opened a ticket at UAL customer service requesting the VLAN. We expect answer in 24h maximum.

good point we will want 2 tables and say 4 chairs for the welcome/info desk/t-shirt selling

I know that so far TDF, Slimbook, Blue Systems requested a booth.
Also we will need some for the t-shirts.

Sure, how many of those do we have? @duffus do you know or @apol is that something the board is handling?

we probably want to add to this list a table for each "booth" we have confirmed

Let's go with

Needs to be organized as part of the day trip bus

Needs to be organized as part of the day trip bus