diff --git a/doc/kword/do_not_translate.docbook b/doc/kword/do_not_translate.docbook index 8316626223..3f55a5134b 100755 --- a/doc/kword/do_not_translate.docbook +++ b/doc/kword/do_not_translate.docbook @@ -1,170 +1,173 @@ Status of Documentation Please do not translate this file.....IT WILL BE DELETED PRIOR TO RELEASE! Listed below, is the status of each section of the documentation as I see it. If the section is listed as Written, it is in near final form to my knowledge. I hope to be able to check each section individually prior to release. Please let me mpmcbride7@yahoo.com know of any comments or any inaccuracies you notice. If the section is listed as Needs Updates or Not Written, I am still interested in any comments you have, but it still needs major work. If the section is listed as Checked, then the chapter has been reviewed a second time for content, flow and crosslinking. The section has been run through a spell checker, checkXML and meinproc and is correct as of the date included in the note. Introduction Introduction Checked (March 19, 2002) What parts of this guide should I read? Checked (March 19, 2002) Fundamentals Starting KWord Checked (March 19, 2002) An Introduction to Templates Checked (March 19, 2002) The difference between Text Oriented and Page Layout templates Checked (March 19, 2002) Step by Step Tutorial Checked (March 19, 2002) The KWord Screen Overview Checked (March 19, 2002) Using Rulers Checked (March 19, 2002) DG:Document Storage and Printing Beginning a New Document Checked (March 19, 2002) Saving a Document Checked (March 19, 2002) Retrieving a Saved Document Checked (March 19, 2002) Printing A Document Checked (March 19, 2002) DG: Editing your Document Selecting Text Checked (March 19, 2002) Using Multiple Views Checked (March 19, 2002) Undo/Redo Checked (March 19, 2002) Cut/Copy/Paste and the Clipboard Checked (March 19, 2002) Finding and Replacing Text Stable-Needs Updates-Questions pending Spell Checking Checked (March 19, 2002) Autocorrection Written-Unstable-Message changes DG: Document Layout -Formatting the Page Needs Updates -Working with Frames Needs Updates +Formatting the Page Checked (April 7, 2002) +Working with Frames Checked (April 7, 2002) Setting the Properties for a Frame/Formatting Frames Needs Updates Formatting paragraph Needs Updates Using Tab Stops Checked (March 24, 2002) Formatting Characters Needs Updates Styles Needs Updates Columns Needs Updates Tables Unstable-Needs Updates Headers/Footers Needs Updates Creating Templates/Saving a document as a template Checked (March 19, 2002) DG: More than just text Introduction Checked (March 19, 2002) Documentation Information Checked (March 19, 2002) Graphics Checked (March 19, 2002) Table of Contents Checked (March 19, 2002) Document Variables Checked (March 23, 2002) Personal expressions Checked (March 23, 2002) Document links Stable-Not Written KOffice Data Not Stable-Not Written-March 12 Formulas Unstable-Not Written Advanced Topics Mail Merge Not Written Document structure Not Written How do I... How do I get the pages numbers on the outsides of the pages ...Checked (March 23, 2002) How do I create a .pdf file to post on the web? Checked (March 23, 2002) How do I remove template categories from the open dialog. Checked (March 23, 2002) +How do I re-order the frames in a frameset. Not Written + + The Menu Items/Tool Bars Introduction to Menu Bars and Tool Bars Checked (March 23, 2002) Hiding, Changing, and Moving Tool Bars Checked (March 23, 2002) The &kword; Menu Bar Checked (March 23, 2002) Formatting ToolBar Checked (March 23, 2002) File Toolbar Checked (March 23, 2002) Insert Toolbar Checked (March 23, 2002) Edit Toolbar Checked (March 23, 2002) Paragraph Toolbar Checked (March 23, 2002) Table ToolBar Checked (March 23, 2002) Border Toolbar Checked (March 23, 2002) Formula Toolbar Checked (March 23, 2002) Selecting Colors from a Color dialog Checked (March 23, 2002) Selecting files from the file dialog Checked (March 23, 2002) KWord Options Configure Key Bindings Needs Updates Configure Toolbars Needs Updates KWord Options Needs Updates Questions and Answers Checked (March 23, 2002) Credits and Licenses Checked (March 23, 2002) Installation How to obtain KWord Checked (March 23, 2002) Requirements Checked (March 23, 2002) Compilation and Installation Checked (March 23, 2002) KWord Command Line Options Checked (March 23, 2002) Import/Export Filters Abiword Filter Needs Updates AmiPro Filter Written Applixware Filter Needs Updates ASCII Filter Needs Updates HTML Filter (HTML 4.01) Needs Updates LaTeX Filter Not Written Maker Interchange Format (MIF)/Adobe Framemaker Filter Not Written Microsoft Word 97 and Word 2000 Filter Needs Updates Palmdoc Filter Written Rich Text File (RTF) Filter Needs Updates Star Writer Filter Not Written WML Filter Written WordPerfect Filter Written Key Bindings Summary Needs Updates KWord file format Checked (March 23, 2002) GlossaryChecked (March 23, 2002) Sections to be added Thesaurus Chapter Numbers Misc issues Find dialog - Formatting characters. Either new screenshots or description of button, depending on development (Feb 20) "NL", "CR", "Unicode point", and "ASCII/Latin-1 Character" pattern matching (Feb 20) Add info for autospellcheck.. diff --git a/doc/kword/formframe3.png b/doc/kword/formframe3.png index 6cfe595bb7..a2774e1671 100755 Binary files a/doc/kword/formframe3.png and b/doc/kword/formframe3.png differ diff --git a/doc/kword/frames.docbook b/doc/kword/frames.docbook index 3530a7b5a8..e31ce54704 100755 --- a/doc/kword/frames.docbook +++ b/doc/kword/frames.docbook @@ -1,373 +1,388 @@ Working with Frames Since &kword; is a frames based word processor, an understanding of Frames is necessary for all but the most simple of documents. This section is designed to give you a firm understanding of how to create, destroy and manipulate frames so &kword; can provide you with the exact document you want. Framesets Before we continue our discussion of Frames, its important that we define a couple terms now: Frame A frame is a rectangular space on the page. This space defines an area where text (or other data), can be placed. Frameset A frame set is a group of frames. Each frame in the Frameset has a position within the Frameset The position is determined when the frames are created. The first frame created is Frame #1, the second is Frame #2, &etc; All text flows from one frame to another within a frame set, and only within a frame set. Text flows from frame to frame within the frame set according to the position of each frame As an example: If we have a frame set that consists of three frames (#1, #2, and #3). As we type text into Frame #1, the text is shaped to the outline of Frame #1 When the text will no longer fit within Frame #1, it is automatically continued into Frame #2. -As you can see, text must (and does) move freely between frames -within a Frameset. +Text moves freely between frames +within a Frameset. If you insert text in the middle of a frame, all text after the inserted text is +rearranged as you type. Adding a Text Frame to a Document Adding a text frame can be done one of three ways: By selecting InsertText -Frame... from the Menu bar +Frame from the Menu bar You can use the keyboard shortcut: -F6 +F2 or by clicking on the tool-bar. Whatever method you choose, &kword; responds by changing the cursor to a set of cross hairs. Using the mouse, place the cursor at one of the corners of your new text frame. (Any corner will work) Now click and hold with the left mouse button. Drag the mouse towards the opposite corner of the rectangle. As you drag the mouse, you will see a box drawn. This box represents the boundaries of your new text frame. -When you are satisfied with the size and shape of your new text -box, release the mouse button. +When you are satisfied with the size and shape of the new text +frame, release the mouse button. A dialog box appears. - + -The purpose of this dialog box is two fold: +This dialog box is used to determine which frameset this new frame will belong to. - - -Determine which frame set this new frame will belong to - - - -Set up text flow options. - - - -The tab labeled Connect Text Frames in this -dialog box is used to determine which frame set this new text box -belongs. - -Using the example given, you have just created a new frame in a +Using the screenshot as an example, a new text frame has been created in a document which currently has two framesets (called Frameset 1, and Frameset 2). You now have the option of either: - - -appending this text box to one of the previously created -framesets. + + +Append it to a previously created +framesets. -To do this, simply select the frame set you want to connect this -new text box two (either Frameset 1, or -Frameset 2) +To do this, simply select the frameset you want the new frame to belong to. + (Either Frameset 1, or +Frameset 2 in the example.) When this text frame is created, the new text frame will become -the last frame in the selected frame set. - -or +the last frame in the selected frameset. + - -You can create a new frame set. This newly added frame will be the -first (and currently only) frame in the frame set. +Create a new frameset. -If you want this to be a new frame set, you can enter a descriptive +If you want this to be a new frame set, you should enter a descriptive name for your new frame set. (A name which will tell you what you might find in that frame set). This name should be entered in the text box labeled Name of new Frameset. - - +This newly added frame will be the +first (and currently only) frame in the frameset. + + The other tabs in this dialog box, can be used to set some options for this frame. For more information on these options, see the section entitled Formatting Frames. If you click OK, the new frame will be created. If you click Cancel, the new frame will not be created, and you will be returned to editing your document. Deleting a Frame From a Document You may decide you no longer need a frame in your document. You could leave it blank (so it would not be visible in the final output), but you should delete it to keep your document as simple as possible. Begin by clicking on the text frame border of the frame you want to delete. There is now 8 black squares on the edges of the frame. If this is the frame you want to delete, you can do so by: + +Press the Delete key. + + selecting FramesDelete -Frame from the Menu baror +Frame from the Menu bar While the cursor is on the border of the frame you want to delete, -click once with the right mouse button. +click once with the &RMB;. A small menu will appear. Select Delete Frame. -If you are trying to delete the last frame in a frame set, &kword; +If you are trying to delete the last frame in a frame set, &kword; will ask you if you want to delete the current text frame. If you click Delete, the frame, all frames connected to it, -and the data within these frames (if there is any), will be deleted. If +and the data within these frames (if there is any), will be deleted. +If you click Cancel, the frame will not be -deleted. +deleted. If you are trying to delete a frame that is not the last frame in a frame set, &kword; will not ask for a confirmation. It will delete the current frame immediately, and move the data into the next frame in a frame set. No data will be deleted. - -Deleting the last frame in a Frameset will delete the entire -frame set. All data within that frame set will be lost. Always use -caution when deleting the last frame in a frame set. - - Moving an Existing Frame Moving a frame around on the page is easy. Place the mouse cursor over the frame border, click once with the left mouse button and hold the button down.. There are now 8 black squares on the edges of the frame. Drag the cursor in the direction you want to move the frame. You will see an outline of the frame as you move it. When the outline is where you want it, release the mouse button. Resizing an Existing Frame It is also easy to change the size or shape of a frame. -Place the cursor on the border of the frame you want to change the -size or shape of and click once with the left mouse button. This selects +Place the cursor on the border of the frame +and click once with the &LMB;. This selects this frame as the current frame. There are now 8 black squares on the edges of the frame. By moving these squares, you will be able to drag the frame border(s) to a new location. Each square will move a different combination of borders. As an example: To move the bottom border of a frame, place the mouse over the box at the six o'clock position in the frame. When the mouse is over the box, it will change to a double headed arrow. -Now click with the left mouse button +Now click with the &LMB; and hold the button down. As you move the mouse up and down on the -page, you will see that the frame changes shape to match your mouse -movements. When you have the bottom edge of the frame where you want it, -simply release the mouse button, and your changes will become +page, you will see that the frame changes shape to match the movements of +the mouse. When the bottom edge of the frame is at the new location, +simply release the mouse button, and the changes will become permanent. -If you need to resize the frame of a neighboring frame, you should -click once inside that frame (to make it the current frame), and you can -move its borders in the same fashion. - - + If you are using a Text Layout Template, you cannot change the size of the primary frame by dragging the edges of the frame. If you want to resize this frame, you must do so by Changing the margins +linkend="page-format">Changing the margins Reconnecting Frames in a Frameset/Changing text flow.. -This section of the Users Guide is devoted to controlling where -(which text frame) text flows when the current frame is full. +Normally, each new text frame is created with a specific +purpose. Sometimes, however, as the document is changed, changes to the text flow +will need to be made. To accomplish this, you will need +to know how to move a frame from one frameset to another. -Normally, you will create each new text frame with a specific -purpose. Sometimes, however, as the document is changed, you will want -the text to flow to a new text frame. To accomplish this, you will need -to know how to move a frame from one frame set to another. - -Begin by clicking on the frame border of the frame you want to -change. +First click on the frame border of the frame you want to +move to another frameset.. You can change the frame set of the currently selected frame by selecting FramesFrame/Frameset from the Menu bar -This will bring up a dialog box with 4 tabs. Select the tab +You can also accomplish this by clicking on the frame border once with the &RMB;, and selecting +Frame/Frameset... from the submenu. + +This will bring up a dialog box with five tabs. Select the tab labeled Connect Text Frames. -You will be presented with a list of framesets. Simply select the -frame set you want, and the currently selected frame will be added -to the end of that frame set. +You will be presented with a list of framesets. Simply select the new +frameset. -When you click OK, you will notice that -&kword; automatically updates the text flow immediately. +When you click OK, the currently selected frame will be added +to the end of that frameset. Raise and Lower Frames +When two frames occupy the same place on a page, they must overlap. +When they overlap, one frame sits above the other frame. +You can raise and lower the frames to change which frame sits above the other frames by using two commands. + + + +Raise frame +To raise a frame, select the frame by clicking once on the frame border with the &RMB;. +Select +FramesRaise Frame + from the menubar. +This will place the frame on top of all other frames that it overlaps. +Pressing &Ctrl;&Shift;R is the +same as selecting Raise Frame from the menubar. + + + + +Lower frame +To lower a frame, select the frame by clicking once on the frame border with the &RMB;. +Select +FramesLower Frame + from the menubar. +This will place the frame below all other frames that it overlaps. +Pressing &Ctrl;&Shift;L is the +same as selecting Lower Frame from the menubar. + + + + + + + + + + Hard Frame Breaks A hard frame break is a special formatting character. It is invisible on the final printed output. The purpose of a hard frame break, is to force all the text that -follows it into the next frame in the Frameset. +follows it into the next frame in the frameset. -If we have the following sentence: We have nothing to -fear but fear itself +If we have the following sentence: We have nothing to +fear but fear itself and we insert a Hard Frame Break, just before the word but. -We will end up with one frame containing We have nothing -to fear, and the next frame in the frame set begins with -but fear itself. +We will end up with one frame containing We have nothing +to fear, and the next frame in the frameset begining with +but fear itself. To add a Hard Frame Break, you should first place the keyboard cursor where you want the break to be located in the document. A Hard Frame Break can be inserted one of two ways: Select InsertHard Frame Break from the Menu bar You can use the keyboard shortcut: CtrlReturn If you want to remove a Hard Frame Break, you simply delete it -like you would any other character. Since this is not a character that -you can see, I recommend the following procedure to most easily delete -the Hard Frame Break. +like you would any other character. +Since this is not a character that +you can normally see in &kword;, it will be easier to delete a Hard Frame Break with the following proceedure. -First, I recommend turning on View Formatting -Characters (Select -ViewFormatting -Characters from the Menu bar) + -This will let you see the carriage returns, and tab stops in your -document. +Select +ViewFormatting +Characters from the menubar. This will make the paragraph marks visible. -Find the last carriage return -before the break in your text. Place the cursor in -front of this carriage return. +Find the newly revealed Hard Frame Break, labled ---Frame Break---. + Place the cursor in +front of this and click once with the &LMB;. -Now press the delete key. +Now press the Delete key. + diff --git a/doc/kword/index.docbook b/doc/kword/index.docbook index 5371177ef3..f6ac0dfbb3 100644 --- a/doc/kword/index.docbook +++ b/doc/kword/index.docbook @@ -1,2334 +1,2334 @@ ]> The &kword; Users Manual Mike McBride
mpmcbride7@yahoo.com
 2000 2001 2002 Michael McBride &FDLNotice; -2002-23-03 +2002-07-04 1.02.00 &kword; is a complete word-processing program. It is part of the &koffice; suite of utilities. This documentation describes KWord 1.2. KDE KWord KOffice word processing &deleteme; Introduction Introduction &kword;, is a full featured WYSIWYG WYSIWYG (What You See Is What You Get) Word-processor/Desktop Publishing Program. &kword; is part of the &koffice; productivity suite for the K Desktop Environment. Other applications in &koffice; include: &kspread; (A fully functional spreadsheet.) &kpresenter; (A presentation creator.) &kontour; (A vector drawing program.) &kivio; (A flowchart creator) &krita; (A raster drawing program.) &kugar; (A report generation tool.) &kchart; (A chart and graph creator.) and a simple integrated office desktop, to help organize your work. All &koffice; applications were designed from the beginning to take advantage of the features of &kde;. Because of this, &kword; (like all of &koffice;), supports many advanced features you expect from todays desktop environment. &kword; is a word-processor which can work either as a traditional word processor, or as a simple but powerful desktop publishing application. This is possible because &kword; is a frame oriented word processor, not a page oriented word processor (&Microsoft; Word, Word Perfect and Applixware are all page oriented word processors). Frame oriented word processors work by creating one or more frames per page. Each frame acts as a boundary (like a frame which surrounds a photograph), which limits the text to the boundaries of the frame. You can move and re-size boundaries to define exactly where on the page the text will be placed. As you re-size frames, the text is reworked to fit within these frames. Button You can easily connect one frame to the next. When you connect two frames, any text which does not fit within the first frame, flows easily and automatically into the next. Button In addition to text, you can include virtually anything inside a frame. A frame can contain a spreadsheet, pictures, a database form, or nearly any piece of data. Since each page can have any number of frames, documents can appear quite sophisticated while still remaining easy to edit. &kword; users also benefit from the auto wrap features of &kword;. When you place one frame on top of part of another frame, the text from the lowest frame can be automatically wrapped around the newly created frame. This reformatting occurs in a WYSIWYG Graphical User Interface, and happens automatically while you edit. Button As a word-processor, &kword; includes the most used options of many other word processors, while maintaining a simple interface. In addition to the features you expect from a modern word-processing package (text entry, bold face, italics, text alignment, text printing, &etc;), &kword; can: Use predefined templates, to generate complex document layout with one click of the mouse. As a user, you can build your own templates, download templates from the web, or use the current document to create a new template. &kword; allows very complicated numbering of lists. You are not limited to numbers or letters, you can define your own series for your special lists. Define paragraph layout styles, to shorten the editing time of your document, and ensure consistency throughout a long document. Edit headers and footers for your documents. You can have different headers for even and odd pages, or the same headers throughout. Search through your document for text. By adding wild-cards to your search, the search and replace functions can become very powerful. Tables. You can either use the table formatting capabilities of &kword;, or you can import any spreadsheet from &kspread;. &kword; has built in support for KParts. KParts allows you to insert any spreadsheet, picture, chart, graph, document, or any other data type from any &koffice; application. You are free to edit that KPart using the tools designed for that task, without needing to start the application at all. &kword; can zoom in or out to make the editing of your documents easier on any computer, and with any font size. &kword; supports customizable tool bars and menus. &kword; has extensive internationalization support. You can embed formulas directly into &kword; using the integrated formula editor. You can have &kword; auto-correct many of the most common spelling and punctuation mistakes. &kword; can check the spelling of your document. &kword; can automatically mark misspelled words as you type. You can access an on-line thesaurus (English only) to find the exact word you are looking for. &kword; can automatically create a table of contents, and keep it up to date. + +&kword; has optional autocompletion for commonly used words. The best part about &kword;, is the effort that has been placed to make &kword; a productive tool for all your needs from the simplest letter, to the most complex document you might need to work on. What parts of this guide should I read? Anyone who has looked at the table of contents has surely come to the conclusion that reading this manual from cover to cover, is an unreasonable (and fortunately unnecessary) task. Since different users will have different needs, each section of this manual is self-contained. The user is not expected to have read all of the previous sections of the manual to find the instructions useful. This user guide is designed to be helpful to a wide variety of users, from the very experienced, to the novice user. To help determine what should read before starting to work with &kword;, I have prepared a suggested reading list for three levels of users. If each of these sections is read before staring to use &kword;, using &kword; will be easier. Experience Level Previous Experience What you should read Novice No previous computer experience Fundamentals Step by Step Tutorial The KWord Screen Document Storage and Printing Editing Your Document Introduction to Menu Bars and Tool Bars Intermediate Comfortable with other page based word processors (&Microsoft; Word, Word Perfect or Applixware.) Fundamentals Step by Step Tutorial Advanced User Comfortable with other frames based word processors (Frame Maker, &etc;). The difference between Text Oriented and Page Layout templates These sections will help with the basic information. As other specific questions or situations arise, the other sections of this manual can be used as a reference. Obviously this will not cover everyones needs. Please use it as a guide to help determine which parts of the manual will be helpful to read before you begin using &kword;. &fundamentals; &tutorial; &basics; &storeprint; &editing; Detailed Guides: Document Layout -Two sections ago, we talked about -creating, saving, loading -and printing documents. In the section after that (the previous -section), we discussed entering the textual -information, moving it around, -spell checking, and auto-correcting your text. - -This section of the guide is designed to help you layout your -documents. We will begin with changing the size and shape of the page + +This section of the guide is designed to help the user with the format and layout of their +documents. The section will begin with information on changing the size and shape of the page and the margins, and work progressively through smaller and smaller -blocks of text (frames, then paragraphs, then characters). +blocks of text (frames, then paragraphs, then characters). At each level, all of the format and +layout options will be explained. + +After discussing the formatting of individual characters, the manual will elaborate on styles +(to provide formatting consistancy through the document), multi-column documents, tables and finally the use of headers +and footers in a document. -After we have discussed formatting individual characters, we -will deal with some miscellaneous topics related to layout of your -document. +The final part will show you how to save a document as a template. &pageformat; &frames; &formatframe; &formatpara; &tabstops; &formatcharacters; &styles; &columns; &tabls; &headersfooters; &templatecreation; Detailed Guides: More than just text Up to this point in the documentation, we have been focusing on text. That is about to change! This chapter will discuss inserting a table of contents, graphics, page numbers, links to web pages and how to insert other types of &koffice; data into a document. This chapter will also cover document information and its relationship to document variables. Entering Document information &kword; can store information about the author and the document in the same file as the text and data of the document. Entering this information into &kword;, you can do two things: This information will always be available for reference. This is especially important in situations where there are many possible authors (employees) and hundreds (or thousands) of documents. The information supplied here, can be used to automatically fill this information in using document variables. To enter document information, simply select FileDocument Information from the menubar. This will bring up a dialog box with two tabs. The first tab is labled Author and has blanks to enter the authors name, title, company and contact information (email address, telephone numbers and physical address). The authors name, company, email address, telephone number, fax number and address can be accessed through document variables. The second tab is labled About. Enter a document title and an abstract. Both the document title and the abstract can be accessed through document variables. When finished entering the information, click OK to apply the changes. If any document variables were changed, &kword; will update their values throughout the document. &graphics; &toc; &misc; &parts; &formulas; Advanced Topics Mail Merge Document Structure How do I... The next part of &kword; documentation is designed to provide examples on how to solve specific problems using &kword;. Each section is a self contained list of steps, and refers the reader to other sections of the documentation for more complete information on different aspects of &kword;. These examples were selected to: Show how &kword; might function differently from other word processors you are used to. Show how to combine several elements to create the desired document. Illustrate the power of &kword;. You can use these examples as recipes for your document, or modify them to create the look or content you desire. How do I get the pages numbers on the outsides of the pages and the title in the middle of the header (like a novel)? This first example shows how you can combine tables and variables in a header to create a common format to your document. Your document must be at least 2 pages long before you begin this procedure. Select FileDocument Information from the menubar. Click on the About tab. Click once in the text box labeled Document Title with the &LMB; and enter the desired document title. Click on the OK button. Select FormatPage from the menubar. Click on the Header and Footer tab. Select Different header for even and odd pages. Then click OK. Select ViewHeader from the menubar. Move to an odd numbered page in your document, and click in the header box. Press F5 to insert a table in the header. The insert table dialog will appear. Change the initial values to: Number of Rows: 1 Number of Columns: 3 Cell Heights: Manual Cell Heights: Manual Make sure the table is Inline. Then click OK. Click in the header again with the &LMB;, to show the table. In the right column of the table, click with the &LMB;. Select InsertVariable Page Number from the menubar. Click the Right Text Align button () on the toolbar. Click once in the center column with the &LMB;. Select InsertVariable PropertyDocument Title from the menubar. Click the Center Text Align button () on the toolbar. Move to an even numbered page in your document, and click in the header box. Press F5 to insert a table in the header. The insert table dialog will appear. Change the initial values to: Number of Rows: 1 Number of Columns: 3 Cell Heights: Manual Cell Heights: Manual Make sure the table is Inline. Then click OK. Click in the header again with the &LMB;, to show the table. In the left column of the table, click with the &LMB;. Select InsertVariable Page Number from the menubar. Click once in the center column with the &LMB;. Select InsertVariable PropertyDocument Title from the menubar. Click the Center Text Align button () on the toolbar. That completes the procedure. Your document now has the title of the document in the center along the top of each page, and the page numbers on the outside corners of the pages. If you want page numbers on the bottom of the pages, you can use Footers instead of headers in your document. To adjust the look of the tables, including where their margins are, see the section entitled Tables. How do I create a <literal role="extension">.pdf</literal> file to post on the web? &kword; differs slightly from other word processors here. Instead of saving your file as a .pdf file, you print your file to create the .pdf file. When you are ready to create a .pdf file from your document: Select FilePrint from the menubar. This will bring up the print dialog. In the drop-down box labled Name, select Print to File (PDF/Acrobat) Enter your desired filename in the Output file text box. If you wish to make any changes to the PDF formatting, select Properties. A complete explanation to all these properties, is beyond the scope of this document. Click OK. Your PDF file will be created and seved at the location specified in Output file. This file can be uploaded onto any website. For more information on printing in &kde;, visit The KDE Print webpage. For more information on .pdf files, visit The PDFZone Resources page How do I remove template categories from the open dialog. Templates can only be removed using the template creation dialog. For instructions, click Removing template group. + +How do I re-order the frames in a frameset + + &mbtb; &opt; Questions and Answers When I try to load a document or picture, it does not appear in my dialog box, but I know I saved it there. Why can't I see it? Check to make sure that you have selected the correct file type in the open dialog box. If you save a file in one format, but ask &kword; to show you the files from another format, you will not see your saved file. What is a kwd file? What is a kwt file? A kwd file is a &kword; document. A kwt file is a &kword; template file. Where can I get updates? For updates to &kword; you should always check the following sites: The &koffice; website (http://koffice.kde.org) is the first place to look for updates. Any software updates, bug fixes or announcements of new releases of &koffice; will be found here. KDE Apps (http://apps.kde.com) is a good place to find software for &kde; in general. To locate updates and additions to &kword; choose the category Office: Suites: KOffice. Here you can find additional templates, and other updates that are developed outside of the &kword; development team. How do themes affect &kword; &kword; (like all of &koffice;) is completely themeable. You can use any QT or &kde; theme to customize the look of &kword;. Credits and Licenses &kword; Copyright 1999-2002 by Reginald Stadlbauer reggie@kde.org &kword; Developers David Faure dfaure@kde.org Shaheed Haque srhaque@iee.org Simon Hausmann hausmann@kde.org Stephan Kulow coolo@kde.org Sven Lüppken sven@kde.org> Laurent Montel lmontel@mandrakesoft.com Reginald Stadlbauer reggie@kde.org Werner Trobin trobin@kde.org Torben Weis weis@kde.org Thomas Zander zander@kde.org &kword; Import/Export Filter developers Enno Bartels ebartels@nwn.de Wolf-Michael Bolle Bolle@ID-PRO.de Matthias Kalle Dalheimer mailto:kalle@dalheimer.de Clarence Dang CTRL_CD@bigpond.com Frank Dekervel frank.dekervel@student.kuleuven.ac.be Nicolas Goutte nicog@snafu.de Tomasz Grobelny grotk@poczta.onet.pl Shaheed Haque srhaque@iee.org Ariya Hidayat ariyahidayat@yahoo.de Robert Jacolin rjacolin@ifrance.com Michael Johnson mikej@xnet.com Ewald Snel ewald@rambo.its.tudelft.nl &kformula; developers Andrea Rizzi rizzi@kde.org Ulrich Kuettler ulrich.kuettler@mailbox.tu-dresden.de Documentation by Mike McBride mpmcbride7@yahoo.com &underFDL; &underGPL; Installation How to obtain &kword; &kword; is part of the &kde; project http://www.kde.org. &kword; is located in the &koffice; package which can be obtained from ftp://ftp.kde.org/pub/kde/, the main ftp site of the &kde; project. Many distributions offer pre-compiled binaries on their ftp sites. Please check your distributions web sites for more information. If you want to compile &kword; from source, then you should read through the next few sections for help on compilation. Requirements In order to successfully use &kword;, you need: &Qt; Toolkit 3.0.2 or later. This can be obtained from Trolltech. &kde; 3.0 libraries (kdelibs) and the &kde; 3.0 base package (kdebase). These can be obtained from the &kde; web page. &GNU; c++ compiler. For help on obtaining this, please refer to your installations documentation. autoconf and automake All required libraries as well as &kword; itself can be found on The &kword; home page. Compilation and Installation In order to compile and install &kword; on your system, type the following in the base directory of the &koffice; distribution: % ./configure % make % make Since &kword; uses autoconf and automake you should have not trouble compiling it. Should you run into problems please report them to the &kde; mailing lists. &kword; Command Line Options You can specify some initial actions for &kword;. The two most commonly used options are discussed below with instructions on finding help on the rest of the command line options. Probably the most common command line option used is to specify the file to edit. Example: $ kword Resume.kwd This will cause &kword; to load Resume.kwd for editing. The only other command line option to be discussed, is where to find more help on the other command line options. To get detailed help, type: $ kword This will give you a few subjects to receive help on. Import/Export Filters <application>Abiword</application> Filter Status The Abiword filter is in the early stages, and should be used with caution. Developer Nicolas Goutte nicog@snafu.de. Abiword Homepage http://www.abisource.com Import <application>Abiword</application> files into &kword; Features Import text. Can import simple formating (font name, font size, bold, italic, underline, colour, subscript superscript). Can read gzip-compressed files (just use .abw.gz or .zabw as an extension of the filename!) Still to be done. Multiple columns Styles Images (PNG) Stop &kword; from crashing when importing wrong documents. Many other things... Export &kword; files into <application>Abiword</application> files Features Export text. Can export simple formating (font name, font size, bold, italic, underline, colour, subscript superscript). Can write gzip-compressed files (just use .abw.gz or .zabw as an extension of the filename!) Still to be done. Multiple columns. Styles. Images (Only PNG possible). Transform tables into something AbiWord can understand. &kword;'s DTP modus (How can you export that?) Many other things... <application>AmiPro</application> Filter Status The AmiPro filter is in the early stages, and should be used with caution. Developer Ariya Hidayat ariyahidayat@yahoo.de AmiPro Information. AmiPro was a wordprocessor from Lotus, part of its SmartSuite package. AmiPro is different from WordPro, which is the successor of AmiPro but with totally different file format (hence not supported by this filter). Import <application>AmiPro</application> files into &kword; Features Can import all text Supported formatting: bold, italic, underline, subscript, superscript, strikethrough (word underline and double-underline still treated as underline) Supports paragraph align Linespaces: single, double, one-and-half, custom Styles (still not complete, but it works) Still to be done. Finish Style import All other document formatting Export &kword; files into <application>AmiPro</application> files Features Export formatted text (bold, italic, underline, subscript, superscript, strikethrough) Still to be done. All other document formatting <application>Applixware</application> Filter Status The Applixware filter is in the early stages, and should be used with caution. This is currently an import only filter. Developer Enno Bartels ebartels@nwn.de. Applixware Homepage http://www.vistasource.com/ Import <application>Applixword</application> files into &kword; Features Can import simple text from Applix Word documents Can convert all special characters Tests the headline of the document Now read a line and not a single character Ignores text in style block. Ignores text in header/footer block Can detect embedded applix objects Reads a full applix tagline for all lineread operations. It can be one or more lines to get one tag. Can differ betwen textstr end and(") and applix quotes (/"). Can read the color block and converts cmyk to rgb. Font size, bold, italic, underline, fontcolor, fontfamily. Still to be done. Get format and style information and add this into &kword; Textblock style, endof line - what is a paragraph Tabulators Header and footer Embedded applixwear objects Linked objects - ⪚ pictures add endoffile checking with dialog in do-while loops Export &kword; files into <application>Applixware</application> files Not currently available. <acronym>ASCII</acronym> Filter Status The ASCII filter is complete and fully functional. Developer Wolf-Michael Bolle Bolle@ID-PRO.de, Werner Trobin wtrobin@mandrakesoft.com, Reginald Stadlbauer reggie@kde.org, Nicolas Goutte nicog@snafu.de Import <acronym>ASCII</acronym> files into &kword; All text is imported into &kword;. Export &kword; files to <acronym>ASCII</acronym> files. All text is exported into an ASCII file. <acronym>HTML</acronym> Filter (<acronym>HTML</acronym> 4.01) Status The HTML filter is in the early stages, and is being rewritten. It should be used with caution. Developer Nicolas Goutte nicog@snafu.de. HTML homepage http://www.w3.org/TR/html401 Import <acronym>HTML</acronym> files into &kword; Features Crude! &XHTML; 1.0 or well-formed HTML 4.01 only! Still to be done. character references/entities <font> tags tables images use all of CSS2 (not just a very little part of it) many other tags importing non-well-formed HTML 4.01 or older Export &kword; files into <acronym>HTML</acronym> Features Export to HTML 4.01 or &XHTML; 1.0 documents Character formatting (not in Spartan mode) Partial CSS2 support (still no style sheets) Still to be done. Finish the complete re-write Fix white space problems (space at start, space at end, multiple consecutive spaces) Other Unicode encodings (⪚ UTF-16) Other non-Unicode encodings (⪚ ASCII, Local encoding) Tables Images Lists Special treatment for paragraphs in fixed fonts (needed or not?) CSS2 (treatment) Have a correct font size algorithm LaTeX Filter &Microsoft; <application>Word 97</application> and <application>Word 2000</application> Filter Status The &Microsoft; Word 97/2000 export filter is not currently functioning. The import filter is working, but has some known limitations. It should be used with caution. Developers Wolf-Michael Bolle Bolle@ID-PRO.de and Michael Johnsonmailto:mikejl@xnet.com. &Microsoft; Word File Format: Can be located within &Microsoft;s MSDN, but rumor has it that it may have been lost or removed. Import &Microsoft; <application>Word</application> files into &kword;. Features numbered headings lists (bulleted, numbered, lettered) body text with some formatting (bold, italic, underline, superscript, subscript) word-builtin colors tables i18n support Still to be done. Embedded objects (with some restrictions) Header and footer support. many more.. Export &kword; files for use in &Microsoft; <application>Word</application>. This is currently not functioning Palmdoc Filter Status The PalmDoc filter is completed and usable. Developer Ariya Hidayat ariyahidayat@yahoo.de Palm Doc Information Palm Doc file format is not tied to any particular application. Instead, it is the defacto standard file format for long documents in the &PalmOS;. Import PalmDoc files into &kword; Features Can import all text (compressed or plain) Still to be done Support for another (open) document format, perhaps RichReader or zTXT Export &kword; files to PalmDoc files. Features All text is saved as a compressed PalmDoc file. Still to be done Support for other document formats Maker Interchange Format (<acronym>MIF</acronym>)/Adobe <application>Framemaker</application> Filter Status The MIF filter is in the early stages and should be used with caution. Developer Matthias Kalle Dalheimer kalle@dalheimer.de> Adobe Framemaker Homepage http://www.adobe.com/products/framemaker/main.html Import <acronym>MIF</acronym> files into &kword; All text is imported into &kword;. Export &kword; files to <acronym>MIF</acronym> files. Not currently available. Rich Text File (<acronym>RTF</acronym>) Filter Status The RTF import filter is not currently functioning. The Export filter is working, but has some known limitations. It should be used with caution. Developers Wolf-Michael Bolle Bolle@ID-PRO.de and Michael Johnsonmailto:mikejl@xnet.com. RTF File Format Page: http://www.primate.wisc.edu/software/RTF/ Import <acronym>RTF</acronym> files into &kword; This is currently not functioning Export &kword; files into <acronym>RTF</acronym> Features Unicode to ANSI conversion. Text formatting. (font, size, weight, italic, undeANSIe, ⪚.) Paragraph numbering. (Head 1,2,3 Numeric, Alpha, Roman, bullet) Multi level paragraph numbering. (1.2.5, &etc;) Doesn't work properly Table presentations (with cell borders). Page sizes. Margins. Document information. (author, title, &etc;). Tabulator tags. Page headers. Page footers. Paragraph borders. Colored text and borders. Date markers. Time markers. Page numbers. Still to be done. Footnotes and endnotes. Multi column. Text boxes. Pixmaps. Kpart inserts (&kspread;, &kpresenter;, &etc;). Page hard breaks. Identification of the ANSI code page. Multi-strike markup. (no current plans). Bidirectional markup. (no current plans). Star Writer Filter Development has begun, but Star Writer Files are currently not supported. Wireless Markup Language (WML) Filter Status The Wireless Markup Language WML filter is usable, but may contain bugs. Use with caution on critical information. Developer Ariya Hidayat ariyahidayat@yahoo.de Wireless Markup Language Information WML is another markup-language, intended to display information on handheld. It's very much like HTML in general. For the official specification, visit the WAP forum technical pages. Import <acronym>WML</acronym> files into &kword; Features Can import all text along with formatting (bold, italics, underline) Support paragraph align (left, center, right) Support <BIG> and <SMALL> Support hyperlink Still to be done Image (WBMP format, monochrome BMP for handheld) Text encoding Tables Export &kword; files to <acronym>WML</acronym> files. Features Formatted text Still to be done Card title Text encoding Images Hyperlinks Wordperfect Filter Status The Wordperfect filter is usable, but may contain bugs. Use with caution on critical information. Currently you can only import files into &kword;. No export ability available. Developer Ariya Hidayat ariyahidayat@yahoo.de Wordperfect Wordperfect is a wordprocessor from Corel. You can visit the Corel Website at www.corel.com. Import Wordperfect files into &kword; Features Can import all text Support Wordperfect 5.x and Wordperfect 6/7/8 documents Font information: size, typeface, color, etc Wordperfect extended character converted to Unicode Character formatting: bold, italics, underline, strikeout, superscript, subscript Paragraph layout: linespacing, justification Page settings: margins Document summary: title, author, abstract Still to be done Headers and footers Multicolumn pages Styles Tables Export &kword; files to WordPerfect files. Not currently available. Key Bindings Summary Keybindings for Working with Documents Start New Document &Ctrl;N Open Document &Ctrl;O Save Document &Ctrl;S Print Document &Ctrl;P Close Document &Ctrl;W Quit &kword; &Ctrl;Q
Keybindings for Character SelectionMove selection one character to the left.&Shift;Left ArrowMove selection one word to the left.&Ctrl;&Shift;Left ArrowMove selection one character to the Right.&Shift;Right ArrowMove selection one word to the Right.&Ctrl;&Shift;Right ArrowSelects all characters from the start of the selection, to the character directly up one line.&Shift;Up ArrowSelects all characters from the start of the selection, to the first character of the line directly above.&Ctrl;&Shift;Up ArrowSelects all characters from the start of the selection, to the character directly down one line.&Shift;Down ArrowSelects all characters from the start of the selection, to the last character of the line directly below.&Ctrl;&Shift;Down ArrowSelects all characters from the start of the selection, to the beginning of the line.&Shift;HomeSelects all characters from the start of the selection, to the beginning of the document.&Ctrl;&Shift;HomeSelects all characters from the start of the selection, to the end of the line.&Shift;EndSelects all characters from the start of the selection, to the end of the document.&Ctrl;&Shift;EndMoves the current endpoint one screen up.&Shift;Page-UpMoves the current endpoint one page up. The endpoint is located at the first character of this page.&Ctrl;&Shift;Page-UpMoves the current endpoint down one screen.&Shift;Page-DownMoves the current endpoint down one page. The endpoint is locate at the first character of this page.&Ctrl;&Shift;Page-Down
Keybindings for Character Formatting Toggle Boldface On/Off &Ctrl;B Toggle Italics On/Off &Ctrl;I Toggle Underline On/Off &Ctrl;U Format Font &Ctrl;F Format Character Color &Ctrl;&Alt;C
Keybindings for Basic Editing Functions and Search and Replace Undo &Alt;Backspace Copy &Ctrl;C Cut &Ctrl;X Paste &Ctrl;V Find &Ctrl;F Replace &Ctrl;R
Keybindings for Inserting Insert Picture F2 Insert Clipart F3 Insert Special Character &Alt;C Insert Hard Frame Break &Ctrl;Enter Create Text Frame F6 Create Table F9 Create Formula Frame F11 Create Parts Frame F12
KWord Technical details &techstuff; Glossary ASCII Stands for American standard code for information interchange. This is what many people mean when they say plain text. &kword; can read and write documents in ASCII format. Aspect Ratio This is the ratio of the measurement of a screen, picture or document horizontally compared to the vertical measurement. All standard computer monitors have the same aspect ratio, regardless of their resolution. Any &kword; document that conforms to the standard screen will look good on any monitor. For many images, it is important to maintain the aspect ratio. This prevents distortion to the picture. Binary code Binary code is the actual instructions for the computer. So if we refer to binaries we mean the executable &kword; program. While computers have no difficulties reading binary files, they are not easily understood by people. Compare to Source Code. Bitmap Image Bit mapped images are composed of individual dots. This type of file is very good for photographs and complex drawings. The downside of using bitmap images, is that when you change the size of the image on the page, there is a loss of detail. The file names of such pictures often end in jpeg, png or gif. Compare to Clipart. Cells Tables are made up of rows and columns of cells. Each cell is defined by a combination of the row and column of a heading. Clipart Clip art refers to vector based graphics. These graphic files describe the picture as a collection of lines, curves and dots. These file formats are preferable to bit-mapped images, because their size can be made larger or smaller, without any loss in quality. The downside of vector formats, is that it can be quite difficult to describe certain types of photographs using only lines and curves. These images result in difficult, complicated files and most of the benefits of vector formats are lost. Compare to Bitmap images. Clipboard The clipboard is a temporary storage area in memory. Whenever you use the Cut or Copy command, you are placing the object that was selected into this memory location. Then when you use the Paste command, you insert the information from the clipboard into the document. For more information see the section on Cut/Copy/Paste. Compiling When you compile a program, you are converting it from a source file (which is easily edited by a programmer) into a binary file (which the computer uses). If you are planning on compiling &kword;, please try to find a binary version of &koffice; first. Compiling programs is not for the beginner. For more information on compiling &kword;, see the section entitled Installation Custom Variables Using custom variables you can store certain values (⪚ numbers or text) for later use in your document or in a script. If you want to find out more about custom variables, see Inserting Variables. DEB This is a binary file format that is used by Debian and Debian based distributions. This will be the suffix of a file specifically for these distributions. An example would be koffice-1.2.deb. For more information on installing these files, refer to the Debian Web Site. Dialog Box A dialog box is a small window that appears on top of your working document. This window usually has questions, information or configuration options related to the task you are performing. When you are finished with the dialog box, it will disappear and return you to your document (possibly after making some changes to the document). DTP Stands for DeskTop Publishing. FAQ Stands for Frequently Asked Questions and normally means a document, where questions that arise many times are answered. If you have a question to the developers of &koffice;, you should always have a look at the FAQ first. You'll find the latest version here. File Mask A file mask can be thought of as a strainer for you. On the average computer, there are several thousand files. These files are sorted into sub-directories, but it is not uncommon for many users to have 100's of data files in a single sub-directory. Fortunately for us, most applications use a suffix to their filenames. By applying a file mask, &kword; will only show you the files which are not filtered out by the mask. (That is to say &kword; only shows the files that fit through the strainer). This can be helpful if you have many files from many different applications. The file mask is incorporated in the File Type line of the save and load dialog boxes. As an example. If you use a file mask for &kword; files, the file mask will try to filter out all files that are not for &kword;. Filter A filter takes a document file from one program (⪚ &Microsoft; Word), and filters out the text and formatting information and converts that information into a &kword; document. Filters are used to read and write files for other programs. Footer The footer of a page is an area below the normal text area. Often it contains the page numbering and maybe some additional information. The contents of the footer are normally the same for most pages, and changing the footer on one page will change all other pages as well. See Header. Frame Nearly everything in &kword; is in a frame. Text is always in a text frame. Pictures are in picture frames. Parts are in part frames. A frame is basically just a rectangle that can contain some part of your document. Frames can be moved, resized, deleted etc. Frameset A frame-set is a group of frames which are connected together. If you're writing text that doesn't fit into the first frame of a frame-set, it will continue in the next frame belonging to that frame-set. &FTP; &FTP; is the File Transfer Protocol. It's an Internet protocol that allows you to retrieve files from so-called &FTP; servers. If you want to download &koffice; from the Internet, you'll probably use &FTP;. Hard Frame Break Normally, &kword; automatically adjusts text so it fits into a text frame. By inserting a hard frame break you can force &kword; to always start the next frame in the framset with the text that follows the break. Header The header of a page is an area above the normal text area. Often it contains the page numbering and maybe some additional information. The contents of the header normally are the same for most pages, and changing the header on one page will change all other pages as well. See Footer. HTML Stands for HyperText Markup Language. Most web pages on the Internet are written in HTML. &kword; can read and write HTML documents for publishing on the World Wide Web. Hue Hue is a more technically correct term for what we generally refer to as color. Examples of hues include red, green, blue and purple. &kde; Stands for the K Desktop Environment. Part of &kde; is required for &kword; to operate. The K Desktop Environment is a user interface which allows users to manipulate files and operate programs graphically. For more information, please visit www.kde.org. Key Binding All of the features of &kword; are available through the menubar. You will find, however, that there are certain features of &kword; that you use on a regular basis. You can bind a certain key combination to that function. Once this combination is bound to the function, you can use it as a shortcut to the function. &kword; comes with several predefined key-bindings. For more information on changing the default key-bindings, click here. Landscape When you have a standard sheet of paper, you can either orient your document with the long side vertically or horizontally. When the horizontal dimension is greater than the vertical, this is termed Landscape. Example: Compare with Portrait. Menubar The menubar is located at the top of the &kword; screen. You can use it to access all features of &kword;. Menubar: Portrait When you have a standard sheet of paper, you can either orient your document with the long side vertically or horizontally. When the vertical dimension is greater than the horizontal, this is termed Portrait. Example: Compare with Landscape. RPM This is the binary file format for distributions based on the &RedHat; package manager, a widely used packaging tool for the &Linux; operating system. If you still have to get &koffice; and your system supports RPM packages, you should get &koffice; packages ending in .rpm. They're very easy to use. Saturation Saturation refers to the subjective quantity of a specific hue in a color. Colors with a low saturation appear more white. Colors with high saturation appear more richly colored. This is a set of four red dots which increase in saturation from right to left. Scaling Pictures Whenever you change the size of a graphics image, you are scaling that image. In &kword; you scale the pictures by changing the shape of the frame which surrounds the graphic. Source Code Source code is the human readable version of an application (such as &kword;). Computers cannot use source code directly. Instead, source code must be compiled into binary code, before use. TAR Tar is a tool used for the archiving of files in so-called tar-files which you recognize by their suffix .tar. You'll find &koffice; source and binary distributions as gzipped tar-files. However, you shouldn't use them if there are special packages for your system and package manager. See RPM, DEB. tar.gz See TGZ. TGZ Files ending in .tar.gz or .tgz are tar-files compressed with the gzip program. This makes the tar files smaller and quicker to download. You'll find &koffice; source and binary distributions in this format. However, you shouldn't use them if there are special packages for your system and package manager. See RPM, DEB. Toolbar A toolbar is a line of buttons which are shortcuts to more of the commonly used features of &kword;. More information on tool bars can be found here. Example Toolbar: URL URL is an abbreviation for Universal Resource Locater. A universal resource locater is the technical term for what is commonly referred to as a websites address. Examples of URLs include http://www.koffice.kde.org and http://www.kde.org Value (color) Color value refers to how bright or dark a color is. Colors with low value are more black in appearance. Colors with high value are more richly colored. This is a set of four red dots which increase in value from right to left. Vector Image A vector based graphic is described in terms of lines and shapes, not in terms of dots. These files are often referred to as clip-art. Because of this, clipart usually scales better than bit-mapped images. WYSIWYG Stands for What You See Is What You Get. &kword; is a WYSIWYG word processor, which means that the document will appear the same on the screen while you are editing it, as it will on the printed page. &X-Window; system The &X-Window; System (also known simply as X) is required for &koffice; to operate. More information on &X-Window; for &Linux; can be found at http://www.xfree86.org diff --git a/doc/kword/mbtb.docbook b/doc/kword/mbtb.docbook index cbdc8b3990..b3466ba91e 100755 --- a/doc/kword/mbtb.docbook +++ b/doc/kword/mbtb.docbook @@ -1,2215 +1,2215 @@ The Menu Items/Tool Bars Introduction to Menu Bars and Tool Bars The key to getting the most out of &kword;, is found in the menu bars and the toolbars. The menu bar is organized into groups of functions (⪚ file functions, table functions, &etc;). Below each of these groups, is a submenu of actions. Some of these submenus will have sub menus of their own. All of the functions of &kword; can be found inside the menu bar hierarchy. The tool bars are also organized into groups. Each toolbar consists of a set of buttons. Each button performs a specific function. The toolbars are designed to act as shortcuts for more commonly used functions. The first part of this section of the manual discusses the manipulation of &kword;'s toolbars to suit your needs. The second part of this section, takes a detailed look at each menubar function, and each standard toolbar button, and provides you with a brief summary of its action. Most of these menubar functions and tool bar buttons also provide you with a link to more detailed information located elsewhere in the &kword; Handbook. Hiding, Changing, and Moving Tool Bars &kword; offers the user great flexibility when it comes to toolbars. This first section will show you some of the many options you have for relocating, reformatting and removing toolbars from your desktop. Hiding and Flattening Tool Bars When you start &kword; for the first time, all the several toolbars are visible. If you don't think you will need a toolbar, and want to reclaim that desktop space, you have two options. You can hide the toolbars or you can temporarily flatten the toolbars. Flattening Toolbars Each toolbar has a striped area to the left (or on top) of the toolbar buttons. By clicking on this area, the toolbar will be minimized. Once a toolbar is flat, this striped area moves up near the menubar. Clicking on this area will restore the toolbar to its original size. Alternatively place the cursor over on the toolbar you want to flatten, and click with the &RMB;. A small menu will appear at the mouse cursor. Select Flat. To restore this menu to its original size and position, place the mouse cursor over the stippled area near the menu bar, and click with the &LMB;. Hiding/Restoring Toolbars If you want to eliminate the toolbar entirely from the window, you should hide the toolbar. To hide a toolbar, Select Settings from the menubar. This will bring up a submenu. All of the toolbars are listed. Simply select the toolbar you want to hide or restore. Moving Toolbars around Toolbars can be located on the screen in 4 places. Top Bottom Left Right Top, Bottom, Left and Right refer to the edges of the &kword; screen. By locating a tool bar in the Bottom position, for example, you move the toolbar into a horizontal position below the Document Area, and along the bottom of the &kword; window. By locating a tool bar in the Left position,however, you move the toolbar into a vertical position to the left of the Document Area, and along the left edge of the &kword; window. Multiple toolbars can be located at each of these points in the screen. (You could, for instance, move all the toolbars to the top of the screen). &kword; will shuffle toolbars around, to fit in the most compact way at that location. There are two ways to move any toolbar. Click on the striped area of the toolbar with the &LMB; and hold the button down. Drag the toolbar to the desired location. You will see a rectangular shape indicating the position and orientation of the toolbar. When at the desired location, release the &LMB; and the toolbar will be inserted there. or Click on the striped area of the toolbar with the &RMB;. A sub-menu will appear. Select Orientation. Another small submenu will appear. Select Top, Bottom, Left, or Right. Changing the look of your toolbars Toolbars can have their buttons displayed different ways. Below are examples of the four options for the File toolbar. Icons Only Text Only Text Aside Icons Text Under Icons To change the appearance of a toolbar, place the cursor over on the toolbar you want to change, and click with the &RMB;. A small menu will appear at the mouse cursor. Select Text position. This will open a submenu, select your preference from the list. Changing Icon Size You can also select the size of the icons by clicking on the toolbar with the &RMB;. A small submenu will appear. Select Icon Size and then your preferred icon size. Setting the look of one toolbar does not alter the look of another toolbar. Basic Menu Bar The Menubar contains all commands available to &kword;. It is divided into 10 general categories. <guimenu>File</guimenu> Menu By clicking on the File menu, you can begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit &kword; entirely. &Ctrl;N FileNew Allows you to open new files for editing. For Step by Step instructions see Beginning a New Document. Typing &Ctrl;N or clicking is equivalent to using the menubar. &Ctrl;O FileOpen For opening previously created &kword; files. For Step by Step instructions see Retrieving a Saved Document. Typing &Ctrl;O or clicking is equivalent to using the menubar. FileOpen Recent For opening the most recently edited files. Once you have clicked on this option, a list of recently edited files will appear. Select the file you want and &kword; will open the file. &Ctrl;S FileSave Saves your current file to disk. If you have not saved the file yet, you will be prompted for a filename. For more details, see Saving a Document. Typing &Ctrl;S or clicking is equivalent to using the menubar. FileSave As... Allows you to save your file under another name or another format. For more details, see Saving a Document. FileCreate Template from Document Allows you to save your file as a template, to use as a starting point for future documents. For more details, see Creating a new template.. FileStatistics Opens a window that counts the sentences, words, characters and syllables in your document. The number of sentences is not always absolutely correct, as &kword; has to guess if a dot really starts a new sentence or not. The number of syllables is estimated, &kword; therefore assumes that the text is written in English. The Flesch reading ease score is a number between 0 and 100 which estimates how readable a text is. The higher the number, the easier the text can be read. Texts with a score of 70-80 have a fairly good readability. The Flesch formula uses the number of words per sentences and the number of syllables per word. It assumes that the use of short words and short sentences increases the readability of a text. It says nothing about grammar or meaning. As both the number of sentences and the number of syllables is estimated, the result is not absolutely precise. The text should be at least 200 words long, if it isn't the score will be marked as approximated. The Flesch score is defined for English text only, but the basic idea should work for many other languages, too. Click OK to dismiss the window. &Ctrl;P FilePrint Print the file. For an overview of printing options see Printing a Document. Typing &Ctrl;P or clicking are equivalent to using the menubar. FilePrint Preview Print the file, but sends the output to your postscript viewer, for your confirmation before sending it to the printer. The operation of your postscript viewer will vary depending on which viewer you use. Refer to the help files for your viewer for help. Clicking are equivalent to using the menubar. FileDocument Information Opens a window that lets you enter information related to the document (such as Authors name, Addresses, Phone numbers, Abstract, &etc;). This information is saved with the document for later classification. For more information, see Document Information. FileSend File Launches your e-mail client so you can send the current file as an attachment. The file must have been saved once before this option can be selected. &Ctrl;W FileClose Close the file you are currently working on. If you have not saved your most recent changes, you will be prompted. Typing &Ctrl;W is equivalent to using the menubar. &Ctrl;Q FileQuit Quits &kword; Typing &Ctrl;Q is equivalent to using the menubar. Edit Menu By clicking on the Edit menu, you can cut/copy/paste text, undo or redo edits and perform searches and text replacement. &Ctrl;Z EditUndo Reverses the last action you performed. Not all actions can be reversed. If you are not able to Undo the last action, the Undo option will be replaced with No Undo Possible. For a more thourough discussion of Undo/Redo, click here. Typing &Ctrl;Z or clicking is equivalent to using the menubar. &Ctrl;&Shift;Z EditRedo Reverses the last Undo performed. If the Redo option is unavailable, the Toolbar will replace Redo with No Redo Possible. For a more thourough discussion of Undo/Redo, click here. Typing &Ctrl;&Shift;Z or clicking is equivalent to using the menubar. &Ctrl;X EditCut Deletes the highlighted text from the document, and places a copy in the clipboard. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here. Typing &Ctrl;X or clicking is equivalent to using the menubar. &Ctrl;C EditCopy Places a copy of the highlighted text in the clipboard, without changing the text in the document. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here. Typing &Ctrl;C or clicking is equivalent to using the menubar. &Ctrl;V EditPaste Inserts a copy of the clipboard into the current cursor position. If there is highlighted text, &kword; replaces replaces all highlighted text with the contents of the clipboard. The clipboard is not altered. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here. Typing &Ctrl;V or clicking is equivalent to using the menubar. &Ctrl;A EditSelect All Immediately highlights all text of the current frameset. Typing &Ctrl;A is equivalent to using the menubar. &Ctrl;F EditFind Allows you to search for a series of characters. The find features of &kword; are covered in more detail under Searching for Text. Typing &Ctrl;F or clicking is equivalent to using the menubar. &Ctrl;R EditReplace Allows you to replace for a series of characters with others. The find and replace features of &kword; are covered in more detail under Replacing Text. Typing &Ctrl;R is equivalent to using the menubar. View ViewNew View This will create a new view of your document. For more information on views, refer to the section entitled Using Multiple Views. ViewClose All Views This will close all views including the current view. This will also quit &kword;. For more information on views, refer to the section entitled Using Multiple Views. ViewSplit View This will split the current view. The orientation of the split is determined by the Splitter Orientation. For more information on views, refer to the section entitled Using Multiple Views. ViewRemove View This will close the current view. For more information on views, refer to the section entitled Using Multiple Views. ViewSplitter Orientation This determines whether split views are oriented horizontally or vertically. Click on this option, and you are presented with a submenu with 2 options: Vertical and Horizontal. For more information on views, refer to the section entitled Using Multiple Views. ViewPage View When this option is selected, &kword; will show you how your page looks in a WYSIWYG environment. This is the standard view for editing your document. Compare this with Preview View. ViewPreview View This changes &kword; from a single page view, to a multiple page view suitable for evaluating document flow and formatting. The number of pages shown in preview mode can be adjusted by selecting SettingsConfigure &kword; from the menubar. Then select Interface from the sidebar. Near the bottom of the dialog box is a spin box labled Preview mode - Number of pages per row. Adjust this spin box to increase or decrease the size of the preview pages. ViewFormatting Characters Clicking on this option toggles the display of formatting characters. Selecting this option will display non-printable characters (spaces, character returns, and tab stops). Selecting this option again will turn the display of these characters off. ViewFrame Borders Clicking on this option toggles the display of the borders to frames. Normally, &kword; draws a gray line around each frame, so that know the borders of the frames. If you want this option turned off, you can select this option. Selecting this option again will turn the borders back on. ViewDoc Structure Clicking on this option toggles the display of the document structure window. Selecting this option again will turn the window back on. For more information, refer to the section entitled Document Structure. ViewHeader Selecting this option will toggle headers on. Selecting this option again will turn headers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers. ViewFooter Selecting this option will toggle footers on. Selecting this option again will turn footers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers. ViewZoom Selecting this option will let you increase or decrease the page magnification. Selecting a zoom value larger than 100 percent causes the text and pictures to appear larger. Selecting a zoom value smaller than 100 percent will cause the text and pictures to appear smaller. The zoom value does not affect the final output of the text or pictures. This option is intended to help you edit and layout your documents. Insert &Alt; &Shift; C InsertSpecial Character Opens a dialog box which allows you to select characters not found on the keyboard. Typing &Alt; &Shift; C is equivalent to using the menubar. &Ctrl;Return InsertHard Frame Break This will enter a special character which will force text into the next connected text frame. More information can be found at Hard Frame Breaks located in the Working with Frames section. Typing &Ctrl;Return is equivalent to using the menubar. InsertTable of Contents This will insert a Table of Contents at the current cursor position. More detailed information can be found in Table of Contents. InsertVariable Selecting this option will allow you to insert page numbers, Date, time, Serial letters, &etc; You can find specific information about page numbers here. More information about Date and Times can be found under Inserting the Date and Time. More information on other variables can be found Document Variables. InsertExpression Selecting this option will allow you to insert common phrases. The phrases are organized into categories. For information on using and adding expressions refer to the section entitled Expressions. InsertLink Allows you to connect text to an external web page, email address or files For more information refer to the section entitled Document Links. F2 InsertText Frame To create a new text frame. After selecting this option, your cursor will change to cross hairs. chose the location of one corner of your new text frame. Click on the left mouse button and hold the button down. Drag the mouse, until you have the desired text frame. When you have the correct shape and size, release the mouse button. &kword; will now bring up a dialog box with options to connect this text frame to other frames in your document. For more information on this subject, see Working with Frames. Typing F2 or clicking is equivalent to using the menubar. F3 InsertPicture This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting Graphics.) Once you have selected the file you want, click on the OK button. &kword; will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the &RMB;, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame. Typing F3 or clicking is equivalent to using the menubar. InsertFormula Insert a formula into the document. More information on formulas in &kword; can be found here. Typing F4 or clicking are is equivalent to using the menubar. InsertTable This will allow you to create a table in the current cursor location. For more information, please see the section entitled Tables. Typing F5 or clicking are is equivalent to using the menubar. InsertObject Frame Creates a new frame, and opens a dialog box listing each of the &koffice; applications. This will allow you to insert any data into your &kword; document. Clicking is equivalent to using the menubar. InsertScan... Allows you to access your scanner for inserting data into your document. Format FormatDefault Format Automatically changes all formating back to the default settings for the selected text. The default format can be set with the Document Configuration options. &Ctrl;&Alt;F FormatFont Allows you to change the formatting characteristics of the selected text. For more details, go to Formating Characters Typing &Ctrl;&Alt;F is equivalent to using the menubar. &Ctrl;&Alt;P Format Paragraph To change the indenting, spacing between paragraphs, text flow, tab stops, numbering and borders. For more details, go to Formating Paragraphs. Typing &Ctrl;&Alt;P is equivalent to using the menubar. FormatPage Use this to alter the properties of the printed page, including size, headers and footers. For more details, go to Formating the Page &Ctrl;&Alt;S FormatStylist Opens a dialog to allow you to format, add and delete styles. For more information go to StylesTyping &Ctrl;&Alt;S is equivalent to using the menubar. FormatStyle Allows you to select a style for the selected text. Selecting this option shows a submenu listing all available paragraphs styles. Select the correct style and the paragraph style will be changed. For more information go to Styles FormatFormula Allows you to format the selected formula. For more information go to Formulas Frames -EditFrame/Frameset +FramesFrame/Frameset Allows you to configure basic formating options for the Frameset. More information on this subject can be found in Setting properties for frames. -EditDelete Frame +FramesDelete Frame This will allow you to delete the entire frame, and all of the text and objects contained within the frame. You will be prompted before the frame is deleted. &Ctrl;&Shift;R -EditRaise Frame +FramesRaise Frame This will allow you to raise the frame up one level. For more information see the section entitled Raise and Lower frames. Typing &Ctrl;&Shift;R is equivalent to using the menubar. &Ctrl;&Shift;L -EditLower Frame +FramesLower Frame This will allow you to lower the frame down one level. For more information see the section entitled Raise and Lower frames. Typing &Ctrl;&Shift;L is equivalent to using the menubar. EditText Background Color This will allow you to change the background color of the current frame. EditConfigure Frame Border This will allow you to change the border surrounding the current frame. When selected, a submenu will appear with all available border styles. Select the correct style and the borders are instantly changed. Table TableInsert Row Allows you to insert a row into a table. For more on tables, click here. Clicking is equivalent to using the menubar. TableInsert Column Allows you to insert a column into a table. For more on tables, click here. Clicking is equivalent to using the menubar. TableDelete Row Delete a row from a table. For more on tables, click here. Clicking is equivalent to using the menubar. TableDelete Column Delete a column from a table. For more on tables, click here. Clicking is equivalent to using the menubar. TableJoin Cells This will convert two (or more) separate cells into a single cell. For more on tables, click here. TableSplit Cells This will split previously joined cells in a table. For more on tables, click here. TableUngroup Table Converts a table into a grid of individual frames.These individual frames are not connected and can be moved independently around the screen. For more on tables, click here. TableDelete Table Deletes the table the cursor is in. You can find more about tables in the section entitled Tables. Tools ToolsSpelling Will check the spelling of the document. Clicking is equivalent to using the menubar. ToolsAutocorrection Allows you to modify the autocorrection options. For more on Autocorrection, click here. ToolsChange Case Allows you to set the case of all selected text. For more information see Changing Font Case. ToolsEdit personal expressions This is for adding and editing expressions. For information on using and adding expressions refer to the section entitled Expressions. ToolsConfigure Mail Merge Begin mail merge. Settings SettingsShow File Toolbar Toggles whether the File Toolbar is visible. SettingsShow Edit Toolbar Toggles whether the Edit Toolbar is visible. SettingsShow Table Toolbar Toggles whether the Table Toolbar is visible. SettingsShow Insert Toolbar Toggles whether the Insert Toolbar is visible. SettingsShow Paragraph Toolbar Toggles whether the Paragraph Toolbar is visible. SettingsShow Format Toolbar Toggles whether the Format Toolbar is visible. SettingsShow Borders Toolbar Toggles whether the Borders Toolbar is visible. SettingsShow Formula Toolbar Toggles whether the Formula Toolbar is visible. SettingsConfigure Shortcuts... Allows you to change the keyboard shortcuts. For details, click here SettingsConfigure Toolbars... Allows you to change the toolbars. For details, click here SettingsConfigure &kword;... Allows you to change miscellaneous &kword; options.For details, click here Help &help.menu.documentation; Formatting ToolBar The Formatting Toolbar consists of 9 buttons. Each button performs a task from the format character dialog. ButtonCommand Select Font Face Character Size Toggle Bold Text Toggle Italics Button Toggle Underline Button Toggle Strikeout Button Toggle Superscript Text Button Toggle Subscript Text Button Toggle Text Color Button File Toolbar The File Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Open New File Open Saved File Save File Print File Print Preview Insert Toolbar The Insert Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Insert Table Insert Picture Insert Text Frame Insert Formula Frame Insert Object Frame Edit Toolbar The Basic Editing Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Undo Redo Cut Copy Paste Spell Check Find Zoom Paragraph Toolbar The Insert Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Select Character Style Left Text Align Button Center Text Align Button Right Text Align Button Justify Text Button Numbered Text paragraphs Reduce paragraph indent Increase Paragraph Indent Table ToolBar The Table Edit Toolbar consists of 4 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Insert Row Insert Column Delete Row Delete Column Border Toolbar The Border Toolbar consists of 9 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Toggle border colors Toggle Left Paragraph Border Toggle Right Paragraph Border Toggle Top Paragraph Border Toggle Bottom Paragraph Border Select Border Size Select Border Style Select Border Color Select Background Color Formula Toolbar The Formula Toolbar consists of 17 buttons. Each button performs a task from the menubar. Click on that task for more details. ButtonCommand Add or Change Square Root Add or Change Fraction Add or Change to Brackets Add or Change to Square Brackets Add or Change to Curly Brackets Absolute Value Integral Change to Sum Change to Product Add Matrix Add Upper Left Index Add Lower Left Index Add Upper Right Index Add Lower Right Index Right Facing Characters Left Facing Characters Special Symbols Selecting Colors from a Color dialog &kword; uses a common dialog box any time the user needs to select a color for an object (text, backgrounds, borders, etc.). This section will go into some detail on how to use this color dialog to choose the best color for your object. When it is necessary to select a color, a dialog box appears. The color dialog is an incredibly flexible dialog box, which makes it possible to select colors in one of six different methods: Spectrum selectors The spectrum selectors consists of a square to adjust Hue and Saturation, and a tall narrow box to adjust Value. The white cross hairs in the box show the currently selected color on the spectrum. Drag the cross hairs up to increase saturation. Drag down to decrease saturation. Move the cross hairs left or right to change the hue. To adjust the value of the color, use the tall, narrow box to move the black arrow. Sliding the arrow up increases the color's value. Sliding the arrow down decreases the color's value. The currently selected color is visible in the colored square below the Add to custom colors button. Hue, Saturation and Value Using the three spin boxes labled H,S and V, a user can specify the Hue (Range 0-359), Saturation (Range 0-255) and Value (Range 0-255) respectively. The currently selected color is visible in the colored square below the Add to custom colors button. Red, Green and Blue Using the three spin boxes labled R,G and B, a user can specify the amount of Red, Green and Blue to be mixed to form the current color. All three boxes can be set to any value from 0-255. The currently selected color is visible in the colored square below the Add to custom colors button. Palates A palate is a group of related colors. These colors are all made available for easy selection according to a meaningful association. To select a new palate, click on the drop down box at the top of the palate selection area. You will be presented with several choices: Recent Colors - This is a list of the most recently used colors in your document. You can use this palate to maintain consistency. As each new color is selected, it is automatically added to the recent colors palate. Custom Colors - You can create your own custom palate. This is done by selecting a color using one of the other color selection options, and clicking on Add to Custom Colors. That color is now added to your custom color palate. 40 Colors - This is a list of 40 commonly used colors. This is a good palate to choose from if some of the people viewing your document will be on machines with limited color capability. Web Colors - This is a predefined palate of colors that you might find useful for designing web pages. Royal Colors - This is a predefined palate of colors including numerous shades of purple and yellow. Named Colors - This is a list of color names. The names are based on standard X server color names. The names are designed to give descriptive names to each color. Simply select the name you want. Once you have selected a palate, you will be presented with a small square showing each color available in the palate. To select a color from the palate, simply click on the square of the desired color. The currently selected color is visible in the colored square below the Add to custom colors button. Eye dropper The eye dropper can be used to sample a color from the screen. When the eye dropper button is clicked, the cursor becomes crosshairs. Simply place the crosshairs over any spot on the screen and click once. &kword; will detect the selected color and automatically change the current color to match the selection. This is especially useful for matching color elements between previously created elements and new items. The currently selected color is visible in the colored square below the Add to custom colors button. HTML code If you know the HTML color code you want to use, you can enter it into the text box labeled HTML. For more information on HTML color codes, visit the Web monkey color code page. The currently selected color is visible in the colored square below the Add to custom colors button. Once the color is selected, click OK to make that the current color for your text, border, etc. Click Cancel to abort the color selection. Selecting files using the file dialog &kword; uses a common dialog box for all file related actions (saving, loading, or selecting new files for insertion into the document). An example is shown below. This section will look more closely at the dialogs and detail their use. The large box below that shows I currently have 1 folder in this directory, entitled Past Work, and 2 files (Job Description and Resume). Toolbar This example dialog shows the current directory is /home/mmcbride/kword. You can see this by the textbox at the top of the dialog. If you click on this drop down box, you will see common and recently visited directories. By selecting one of these directories, you will be immediately moved to that directory and the dialog box will update the file list. In the upper left corner, is a blue arrow pointed up. This arrow will take you up one level in the directory structure. The next two buttons are backwards and forward buttons. These buttons work just like an internet browser, where you can use the back button to travel to the previous directory, and the forward button to advance into a directory you just came from. Next to the arrow buttons, is a button that looks like a house. Clicking this will take you to your home directory. Next to the home button, is a reload button. Clicking this button, causes &kword; to reload the current directory if new files have been added or deleted. Next to the reload button, is a button with a grey ribbon on it. This button allows you to set and navigate through bookmarks. This is a quick way to jump to commonly accessed directories. By clicking this button, a submenu appears which allows you to add bookmarks or jump to a new bookmark. Next to the bookmark button, is a button with a gear on it. Clicking this button brings up a sub menu with several entries: New Directory Create a new subdirectory in the current directory. &kword; will automatically move you into this new subdirectory once it is created. Delete This will delete the selected file, not the current document. Sorting This will bring up another submenu. You can sort the files by filename, by date, or by size. Selecting the Reverse option will reverse the sort order. Selecting Directories First will place the directories above all other files in the dialog box. Selecting Case insensitive will sort filenames regardless of capitalization. View This will also bring up a submenu. You can use the options in this submenu to change the appearance of the file dialog. Properties If you have selected a file in the dialog box, when you select this option you will be given all of the properties of the selected file. Location Bar Along the left side of the dialog box, is a column that contains several icons. You can think of each of these icons as a shortcut to another subdirectory. If you click on an icon, you will be immediatly moved to that location. You can add/edit or delete entries from the Location Bar. Simply click with the &RMB; and a small submenu will appear. File Name and Filters The text box labled Location is blank, which indicates no file is currently selected. This text box will contain the filename of the currently selected file when loading new documents or files into &kword;. When saving a file, you will enter the desired filename in this text box. The text box labled Filter shows we are only looking at &kword; files. By clicking on the drop down box, you can select from several different file formats. You can also select All supported files to display all files that are supported by &kword;. The file types available will change depending on the specific task at hand. There is a Cancel button, if you click this button, the action will be aborted, and you will return to editing the document. There is an OK button, which will be used when we have selected the correct filename. Using this dialog, you can move through the directory tree to find any location on your computer. To enter a folder click on that folder. To exit that folder, click the blue up arrow button. This dialog box is used in many different tasks in &kword;. The task will determine the exact effect of the information you have entered into this dialog box. For more information on the exact effect, see the documentation on that task. diff --git a/doc/kword/pageformat.docbook b/doc/kword/pageformat.docbook index 8d27548f67..2c848a2bf5 100755 --- a/doc/kword/pageformat.docbook +++ b/doc/kword/pageformat.docbook @@ -1,349 +1,368 @@ Formatting the Page -If you will remember back to when we talked about Text Oriented Documents and Publishing -Templates, we mentioned that there were differences in your -formatting options. - -Well these differences are most important when we talk about -Formatting the Page. What follows are two sections, one for -formatting the page with a Text -Oriented Document, and another section for formatting the page -with a Publishing -Template. Each section is independent of each other, so you -should refer to the section that applies to your document. +Before delving into the specifics of formatting a page in &kword;, remember that +&kword; has two seperate types of documents: Text Oriented and Page Layout. +Please review The difference between Text Oriented and Page Layout Documents, +if the differences are still unclear. + +This section of the manual is divided into two sub-parts, one for +Text Oriented, the other for Page Layout. Formatting the Page (Text Oriented Document) When you are working with a Text Oriented Document, you control -the size and shape of the main frame by setting the margins. +the size and shape of the main frame by setting the paper size and the margins. Formatting the page is usually done by selecting: FormatPage... from the menu bar. You can also go straight to the Format -Page options by double clicking on either of the +Page options by selecting the main frame of the document then double clicking on either of the rulers. -A dialog box will appear with 3 tabs, labeled Format and +A dialog box will appear with three tabs, labeled Format and Borders, Columns and Header and Footer. The Format and Borders tab is for altering the paper size, and changing the margins. First you will notice, that a preview box appears on the right half of this dialog. This will approximate the final look of your document. It is updated with each change, and should be used as a guide for your changes. -On the left, the dialog first informs you what unit of measurement -it is using. This unit of measurement is the same unit of measurement -you have set for your rulers. (In this example, we are using -inches.) +On the left, the dialog displays the current unit of measurement. +This unit of measurement is the same unit of measurement +you use for your document rulers. (In this example, we are using +inches.) To change the units, follow the instructions in the section entitled +Using Rulers. -Below that, you can determine the paper format you will eventually -print to. &kword; provides many common paper sizes predefined. +The dialog section labled Page Format is used to specify +the paper size for the document. +&kword; includes many predefined paper sizes. Select the appropriate paper size with the drop down +box labled Format. In addition to standard paper sizes, there are two selections that deserve special mention. - -Screen is used to generate a document where -each page has an aspect + + +Screen +This format is used to generate a document where +each page has an aspect ratio (shape) which matches the aspect ratios of computer -monitors. +monitors. This might be useful for documents which will never be printed, but will appear only on a computer screen. + -If you select the Custom paper size, two text + +Custom +You can select this option to specify a unique paper size. +Once selected, two text entry boxes (labeled Width and -Height) become active. Using these two boxes you -can now enter any size paper you need. +Height) become active. Enter the height and width of your desired paper size in these text boxes. + + Next to the paper format, in the drop-down box labeled Orientation you can select either Portrait or Landscape layout for +linkend="defportrait">Portrait or Landscape layout for your document. Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labeled (Right, Left, Top and Bottom). The Page Borders (aka Margins), define the white-space surrounding the text in your main frame. You can enter any number from 0 to the maximum size of the page in these boxes. The units are the same for all four boxes, and is the same as the measurement listed at the top of the dialog.. Clicking on the Columns tab allows you to -change the number of columns on each page. Details can be found here. +change the number of columns on each page. Details on multi-column documents +can be found here. -Clicking on the Header and Footer tab changes -the dialog options. +Clicking on the Header and Footer tab allows the user to +specify header and footer information. This dialog can be broken into two major sections, with each section being divided in to smaller divisions. If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers Headers This section lets you determine the placement of headers, and which pages have which headers on them. In the text box labeled Spacing between header and body, you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame. You are also presented with three options. You must choose one: Same header for all pages - If you select this option, all pages, even or odd, including the first page, will have the same headers. This is the default. Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages. Footers This section lets you determine the placement of footers, and which pages have which footers on them. In the text box labeled Spacing between footer and body, you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame. You are also presented with three options. You must choose one: Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default. Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer. When you are satisfied with the changes you are ready to make, click OK. If you click Cancel, all your changes will be ignored. Formatting the Page (Page Layout Template) When you are working with a Page Layout Template, you control the size and shape of all the frames individually. -Formatting the page is usually done by selecting +Formatting the page is usually done by selecting: FormatPage... -from the menu-bar. +from the menu bar. -You can also go straight to the Format Page options -by double clicking on either of the rulers. +You can also go straight to the Format +Page options by selecting the a frame of the document then double clicking on either of the +rulers. -A dialog box will appear with 3 tabs, labeled Format and -Borders, Columns and Header +A dialog box will appear with two tabs, labeled Format and +Borders and Header and Footer. The Format and Borders tab is for altering the paper size, and changing the margins. -First you will notice, that a preview box appears on the right half of -this dialog. This will approximate the final look -of your document. It is updated with each change, and should be used as -a guide for your changes. +First you will notice, that a preview box appears on the right +half of this dialog. This will approximate the +final look of your document. It is updated with each change, and should +be used as a guide for your changes. -On the left, the dialog first informs you what unit of measurement it is -using. This unit of measurement is the same unit of measurement you -have set for your rulers. (In this example, we are using inches.) +On the left, the dialog displays the current unit of measurement. +This unit of measurement is the same unit of measurement +you use for your document rulers. (In this example, we are using +inches.) To change the units, follow the instructions in the section entitled +Using Rulers. -Below that, you can determine the paper format you will eventually print -to. &kword; provides many common paper sizes predefined. +The dialog section labled Page Format is used to specify +the paper size for the document. +&kword; includes many predefined paper sizes. Select the appropriate paper size with the drop down +box labled Format. In addition to standard paper sizes, there are two selections that deserve special mention. - -All of these options (with the exception of Screen and Custom), refers -to standard paper sizes. - -Screen is used to generate a document where each -page has an aspect + + +Screen +This format is used to generate a document where +each page has an aspect ratio (shape) which matches the aspect ratios of computer -monitors. +monitors. This might be useful for documents which will never be printed, but will appear only on a computer screen. + -If you select the Custom paper size, two text entry -boxes (labeled Width and -Height) become active. Using these two boxes you -can now enter any size paper you need. + +Custom +You can select this option to specify a unique paper size. +Once selected, two text +entry boxes (labeled Width and +Height) become active. Enter the height and width of your desired paper size in these text boxes. + + Next to the paper format, in the drop-down box labeled Orientation you can select either Portrait or Landscape layout for -your document. +linkend="defportrait">Portrait or Landscape layout for +your document. Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labeled (Right, Left, Top and -Bottom). These boxes cannot be edited and have no -effect when working with Page Layout Templates. +Bottom). -Clicking on the Header and Footer tab changes -the dialog options. +The Page Borders (aka Margins), define the +white-space surrounding the text in your main frame. You can enter any +number from 0 to the maximum size of the page in these boxes. The units +are the same for all four boxes, and is the same as the measurement +listed at the top of the dialog.. + +Clicking on the Header and Footer tab allows the user to +specify header and footer information. This dialog can be broken into two major sections, with each section being divided in to smaller divisions. If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers. - +linkend="headers-and-footers">Headers/Footers Headers This section lets you determine the placement of headers, and which pages have which headers on them. In the text box labeled Spacing between header and body, you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame. You are also presented with three options. You must choose one: Same header for all pages - If you select -this option, all pages, even or odd, including the first page, will have -the same headers. This is the default. +this option, all pages, even or odd, including the first page, will +have the same headers. This is the default. Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages. Footers This section lets you determine the placement of footers, and which pages have which footers on them. In the text box labeled Spacing between footer and body, you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame. You are also presented with three options. You must choose one: Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default. Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer. When you are satisfied with the changes you are ready to make, click OK. If you click Cancel, all your changes will be ignored.